https://boardroomspace.info/board-management-roles-and-responsibilities
Board management software is a digital tool used by directors’ boards and their administration support staff to assist with the preparation of meetings, distribution of documents and distributing important information. They are paperless and users can collaborate remotely by using the web browser or mobile application. The most effective ones have built-in functions for recording and managing meetings, establishing agendas and sharing documents, as well as working on them in real-time. They also facilitate the recording of meeting minutes, keeping track of versions of documents and ensuring the compliance of specific regulations or legal requirements based on the industry.
The selection of a suitable board portal should be made after a thorough examination of the needs of all board members including the board members, the CEO and managers. The decision is usually motivated by a handful of urgent issues like security, cost reduction, and efficiency, but a comprehensive evaluation must be carried out to ensure that the net benefits outweigh the costs.
A good board management software should have the following characteristics:
Secure storage of data – Many companies offer either physical or cloud-based facilities with secure encryption, with the former offering higher standards and a verified physical security. It should be possible to store the entire documentation of the conference, not just emails and PDFs. The software should be able to trigger good practice, such as including key discussions and important decisions early in the agenda, and including health and safety issues.
